​​​​Join Our Team

Are You Our Next Team Member?

When you walk into an I Am A Girl space it’s bright, open, and welcoming. It may be bustling with activities where you can't tell apart beneficiaries and team members, at times, because it's one family, or still and quiet in reflective mode. That’s all by design.

Our next Operations and Projects Coordinator will look forward to feeling as satisfied as they are tired at the end of the day. They will share the pride of mastering both operations and project management, be outspoken enough to handle public appearances while learning and mastering the I Am A Girl way, and/or put their planning expertise to work to get the next set of special projects, events, and activities off the ground.

They will model for the team members they supervise how working with both mentees and team members alike honours each person’s strengths and talents that are needed and valued no matter the thinking or tangible challenges they may face.

They will support core team members to meet their own goals of development just as they do beneficiaries and own their ability to lead themselves and others, be assertive when needed, and effectively communicate always.

They don’t take seemingly small accomplishments for granted - they recognize the gratitude shared by girls and youth served for the love they receive.

They master the use of supportive skills for both mentees and team members by loosening a little here, tightening a little there, and jumping in to help where needed.

If this describes you, then read on! If you meet our qualifications and are excited to meet our team, we look forward to hearing from you.  See 'How to Apply' below. 

The Role Description:

The Operations and Projects Coordinator  (OPC) is responsible for ensuring the success of key operational components, projects, and programmes offered through our organization. The OPC is responsible for operational excellence, general planning, management of volunteer teams, working with other organizations, collaborative partnerships, and advocacy for our beneficiaries and public awareness about I Am A Girl.

This position requires a keen eye for operations management, general knowledge of non-profit management, significant abilities in project planning and management, and a core passion for girls' work, including gender equity, mental wellness, and educational resourcing.

The Operations and Projects Coordinator works closely with the Executive Director, providing additional support for the organization as necessary. Most work would occur during the weekday, with some weeknights and weekends, as required. There is flexibility with hours.

Reports to: Executive Director
Position Status: Contract (Full Time)
Work Style: Hybrid (In-person & Remote)
Compensation Range: $36,000.00 - $42,000.00 BBD Per Annum

Key Attributes: Passionate about our mission; Detail Oriented - Pays very close attention to details; Strong work ethic, dependable, honest and trustworthy, positive attitude, self-motivated, people-oriented, and team-oriented; effective communicator, flexible, and good humour.

Responsibilities:

Operations and Projects Coordination and Management (70%)

1. Manage all of the Operational components of the organization within the scope of the role
2. Perform all major operational and administrative tasks within the scope of the role, and build out any key processes for efficiency
3. Creation of Project Plans, Structures, and Content for each running cycle and research to feed into its' success
4. Promote and advertise projects and programmes (in line with strategic and marketing plans)
5. Manage the logistics of all special projects and programmes, locally and regionally, including their registration processes, coordination, and follow-up
6. Scheduling of meetings and calendar development of annual and ongoing project planning
7. Acquire, order, and/or maintain inventory, supplies, and resources for general operations, projects and programmes, where necessary
8. Source and Coordinate facilitators (internal and external), mentors, and volunteers for projects and programmes, as required
9. Aid with the training of facilitators (internal and external), mentors, and volunteers for projects and programmes, as required
10. Collaborate with seasonal team members and support staff (i.e. coaching sessions) to ensure projects are properly maintained
11. Submit operational, project, and programme reports at the end of each term for distribution to The Board of Trustees, Advisory Councils, Partners, and Membership
12. Manage and maintain correspondence between the organization and beneficiaries, partners, etc.

Office Support (10%)

1. As a member of the team, perform front office duties as needed
2. Answer calls and greet visitors, direct calls and people to appropriate team members or spaces, and answer basic questions regarding I Am A Girl's operations, projects and programmes
3. Complete digital tasks including, but not limited to: keeping files organized physically and in the cloud, notifying appropriate team members of any troubleshooting needs for the website and/or digital platforms we utilize, and/or working with support from web-based platforms to resolve issues (as required)
4. Maintain office supply inventory and keep a list of standard items as needed
5. Process in-person payments for team fees, and other transactions, from petty cash, as required
6. Assist with any additional one-off projects as needed
7.  Complete related tasks as requested

Executive Support (15%)

• Provide support for the Executive Director as needed, including but not limited to:

1. Preparing agendas, packets, and resources for all necessary meetings, including The Board of Trustees, Advisory Councils, Partners and Membership
2. Drafting, editing, and revising documents related to any projects and programmes, locally or regionally
3. Actively participating in strategic, business, and communications planning

Website, Social Media, and Newsletter Support (5%)

• Write news articles, newsletters, press releases, and/or blog posts for the website periodically regarding special projects and programmes, and for external distribution via our mailing list and/or traditional media
• Share on social media, and email to appropriate partners and stakeholders any updates regarding any operational process, special projects and/or programmes
• Update social media as directed and in line with the communications plan

About Our Next Team Member

Skills & Abilities Required:

• Agreement and endorsement of I Am A Girl's Guiding Principles
• Ability to reflect I Am A Girl's core values in interactions and communications with others
• Full capability to manage operations, projects, and events effectively and efficiently, with excellent time-management
• Ability to draft proposals for partnership and manage operational, project, and programme budgets
• Communicate with team members and the community with respect, compassion, and good humour
• Ability to build connections and relationships locally, regionally, and internationally
• Superior ability to work within a team and see the value of a team (ability to lead a team) while also working in a self-directed approach on specific projects
• Strong ability to think and act strategically and independently, while being organized and having the ability to prioritize work
• Ability to be self-motivated and detail-oriented, with a strong commitment to both process and results
• Ability to work in a dynamic environment and to deal effectively under pressure with frequent changes in priorities, delays, or unexpected circumstances
• Ability to exercise flexibility, initiative, good judgment, and discretion
• Demonstrate advanced oral, written, and presentation skills
• Strong commitment to a relationship-based approach to work
• Ability to project a welcoming and helpful approach to all requests for assistance or information
• Ability to treat others with respect and consideration regardless of status or position
• Ability to fail fast by identifying and resolving problems in a swift manner
• Demonstrate the ability to evaluate the effectiveness and efficiency of operations, projects, programmes, and outcomes as well as stakeholder satisfaction
• Demonstrate the ability to effectively provide positive behavioural support, facilitate group participation, develop person-centered service plans, and work collaboratively with girls and team members to utilize their strengths and build confidence in completing tasks
• Demonstrate proficiency in Microsoft Office applications and utilization of electronic monitoring of databases, as well as generate individual member, operational, and project-level outcome reports
• Personal characteristics: models servant leadership, flexible, creative problem solver, positive attitude, organized, efficient time management skills, teamwork-oriented, takes initiative, values healthy boundaries, keen observer, able to work independently, assertive, and most of all, a good sense of humour

Qualifications: 

At least 3 years of experience in a fast-paced office environment, within operational and project management roles, as well as a Bachelor’s degree or equivalent work experience, is preferred.

Prior experience with the non-profit sector would be an asset.

Other Requirements: Applicants must also have a valid Barbados Driver’s License, a good driving record, and be able to drive safely to assist with operations, projects and programmes errands, mentee interventions, if needed, and, in some instances, projects or programmes delivery.

Access to a vehicle you can use would be an asset. Must also successfully pass police background checks.

Preferred:

• A Bachelor’s degree (Preference: Project Management, Event Management, Business Development, or similar)
• Demonstrable successes in operational, project and/or event management

In addition to the educational and career qualifications, S/he needs to be prepared to provide good stewardship of our organization’s mission, work well under little supervision and as part of a team, and strong working knowledge of the issues and goals of the organization.  

Central to success is a person who is collaborative and flexible in his or her approach to work, has a desire to provide excellent service, and is open to improving skills to support our mission.

This position offers an exceptional opportunity for growth for the right candidate interested in non-profit operations and project management.

Candidates must also successfully pass police background checks, and be willing to learn/shadow I Am A Girl's leadership

P.S. A writing sample will be required from finalists for this position.

NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship.

How To Apply: Please submit a cover letter (maximum one page) and a resume (maximum three pages and must include one character reference and one academic reference) to [email protected] with "Operations and Projects Coordinator Application" in the e-mail subject line. 

Applicants will remain open until the position has been filled.

Due to the volume of applications, we will only contact applicants who have been shortlisted for interview rounds.

The Research Intern provides research support to the organisation in line with the mission and programming simultaneously.  This role includes, but is not limited to, conducting research, compiling data collected, some analysis for idea implementation, and assisting with reporting of findings.

This support role aims to strengthen the abilities and skills of the intern in research and data management, with skillsets required to span across multiple tasks assigned, and although working closely with the Programming Coordinator, a lot of the execution and collaboration would be with beneficiaries, volunteers and other interns (where necessary).

The core of duties will be based on specialty projects in alignment with key organisational benchmarks for programming progress, and most work assignments would occur during the weekday, with minimal weeknights and some weekends, as may be necessary, based on the targets set for the research. There is flexibility with hours and any academic obligations, where necessary, will be fully accommodated.

Reports to: Programming Coordinator
Position Status: Contract (Part Time)

Work Style: Hybrid (In-person & Remote)

Key Attributes: Strong desire to listen, learn and adapt; Detail Oriented - Pays very close attention to details; Passionate about girls work; Strong and Steady work ethic, dependable, positive attitude, self-motivated, and team-oriented; effective communicator, flexible, and good humour.

Duties and Responsibilities:

• Provides research support to the Programming Coordinator primarily, which may include proposal writing, calls, data collection, analysis, reporting, etc.
• Provides research and administrative support, from time to time, to the Executive Director, which may include identifying grants, general documentation, strategy planning, calls, etc.
• Records and tracks all data submissions and curates information as required.
• Maintains electronic and hard copy records and files, as directed.
• Maintains and updates the organisation's database, as required.
• Assists with analysis, reporting and reviews, based on data collected.
• Assists with the day to day office operations, as required.
• Prepare presentations for periodic meetings with The Board of Trustees, Advisory Councils and Membership.
• Facilitate data and results curation in collaboration with any team members or volunteers working on I Am A Girl's public presence.
• Maintains confidential nature of information obtained; exercises discretion in handling confidential and privileged information.
• Prepares various documents in Word, Excel or PDF upon request of the Executive Director or Programming Coordinator.
• Other duties as assigned.

Qualifications

• Enrolled in the 2nd or 3rd Year of your University Degree Programme (Preference: Social Science Areas)
• General Understanding of Monitoring and Evaluation (M&E) principles and Research Models (Formal Training an Asset)
• Computer skills (Microsoft Office, Google Suite, etc.)
• Ability to collaborate well with others, with strong communication skills
• Ability to maintain confidentiality and uphold clear boundaries

Please be aware that a writing sample may be required from finalists for this position.

NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship.

How To Apply: Please submit a cover letter (maximum one-page) and a resume (maximum two-pages and must include one character reference and one academic reference) to [email protected] with "Internship: Research Application" in the subject line. This opportunity will remain open until filled.

Due to the volume of applications, we will only contact applicants that have been shortlisted for interview rounds.

The Administrative Intern provides administrative support in different forms to the Executive Director primarily, but not exclusively, and would also work with the Programming Coordinator, Community Engagement and Programming Assistant, and any other Operations Team Members that may require support from time to time.

This support roles aims to strengthen the abilities and skills on the intern in administrative management within the non-profit context, and will span from the creation and distribution of letters to communication 101 to database management.

This role would also require working on special projects, assigned periodically, and most work assignments would occur during the weekday, with some weeknights and weekends, as may be necessary, based on assignments given. There is flexibility with hours and any academic obligations, where necessary, will be fully accommodated.

Reports to: Executive Director
Position Status: Contract (Part Time)

Work Style: Hybrid (In-person & Remote)

Key Attributes: Strong desire to listen, learn and adapt; Detail Oriented - Pays very close attention to details; Passionate about girls work; Strong and Steady work ethic, dependable, positive attitude, self-motivated, and team-oriented; effective communicator, flexible, and good humour.

Duties and Responsibilities:

• Provides administrative support to the Executive Director primarily, which may include paperwork, database, files, donor letters, annual appeals, board meeting preparation, calls, etc.
• Provides administrative support, from time to time, to the Programming Coordinator, Community Engagement and Programming Assistant, and any other Operations Team Members, which may include e-mail support, general documentation, calls, etc.
• Coordinates the preparation, printing, mailing of Annual Appeal, digital Annual Report quarterly newsletters and any other documentation.
• Records and tracks all donations, generates acknowledgement letters, runs reports as requested.
• Maintains electronic and hard copy records and files, as directed.
• Maintains and updates the organisation's database, as required.
• Maintains data entry for beneficiary services, run monthly report for meetings.
• Maintains a general monthly calendar listing events, programming and meetings.
• Assists with the day to day office operations and office equipment supplies and repairs.
• Checks general Voicemail and email daily and re-direct correspondence, where necessary.
• Prepare agenda and records minutes for Operations Team meetings.
• Maintains confidential nature of information obtained; exercises discretion in handling confidential and privileged information.
• Prepares various documents in Word, Excel or PDF upon request of the Executive Director.
• Other duties as assigned.

Qualifications

• CXC English, Mathematics and Office Administration (Completed or In-Progress)
• Computer skills (Microsoft Office, Google Suite, etc.)
• Basic bookkeeping skills 
• Ability to collaborate well with others, with strong communication skills
• Ability to maintain confidentiality and uphold clear boundaries

Please be aware that a writing sample may be required from finalists for this position.

NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship.

How To Apply: Please submit a cover letter (maximum one-page) and a resume (maximum two-pages and must include one character reference and one academic reference) to [email protected] with "Internship: Administration Application" in the subject line. This opportunity will remain open until filled.

Due to the volume of applications, we will only contact applicants that have been shortlisted for interview rounds.