​​​​Join Our Team

Are You Our Next Team Member?

When you walk into an I Am A Girl space it’s bright, open, and welcoming. It may be bustling with activities where you can't tell apart beneficiaries and team members, at times, because it's one family, or still and quiet in reflective mode. That’s all by design.

Our next Donor Relations Coordinator will look forward to feeling as satisfied as they are tired at the end of a day. They will share the pride of knowing that all their efforts ensure our girls are supported educationally, through food and hygiene security, as well as in their leadership abilities.  They will also have first hand knowledge of mentoring and catering to the needs of girls who need the funds most.

They will model for the team members they supervise how working with both mentees and team members alike honours each person’s strengths and talents that are needed and valued no matter the thinking or physical challenges they may face.

They will support team members to meet their own goals of development just as they do beneficiaries. They don’t take seemingly small accomplishments for granted - they recognise the gratitude shared by girls of the love they receive. They master the use of supportive skills for both mentees and team members by loosening a little here, tightening a little there, and jumping in to help where needed. 

If this describes you, then read on! If you meet our qualifications and are excited to meet our team, we look forward to hearing from you.  See 'How to Apply' below. 

The Role Description:

The Donor Relations Coordinator (DRC) ensures the successful development of operational funds. S/he is responsible for increasing the number of donors, partners, and benefactors to the organisation, continue to improve the relationship between the organisation and its current and past donors, and support leadership in its fundraising goals towards programming and operations. 

These duties may include a combination of, but not limited to, direct donor relations and engagement, creating fundraising appeals, such as brochures, emails, and social media posts, collecting and managing donor information through CRM, and helping to organise and oversee the logistics for development events, which may include basic logistics such as organising speakers and ensuring that leaders from the organisation are present at the events. The DRC may also help coordinate the dispersal of donations.

This position requires adequate knowledge of non-profit, donor and relationship management, and significant passion for girls’ work, including gender equity, mental wellness, and educational resourcing.

The Donor Relations Coordinator (DRC) works closely with the Executive Director, providing additional support for the organisation as necessary. Most work would occur during the weekday, with minimal weeknights and some weekends, as required. There is flexibility with hours.

Reports to: Executive Director
Position Status: Contract (Full Time)
Work Style: Hybrid (In-person & Remote)
Compensation Range: $30,000.00 - $36,000.00 BBD Per Annum

Key Attributes: Passionate about our mission; Detail Oriented - Pays very close attention to details; Strong work ethic, dependable, positive attitude, self-motivated, people-oriented, and team-oriented; effective communicator, flexible, and good humour.

Responsibilities:

Donor Relations Coordination and Management (70%)

• Collaborate with the Executive Director and Operations Team to implement the vision for donor relations and fundraising, locally and regionally.
• Build and maintain partnership relationships (i.e., donors, sponsors, individual funders, etc.) for grants, fundraising opportunities, and programme crowdsourcing.
• Plan and coordinate an increase in fundraising and donor activities, including but not limited to the following tasks:

1. Creation of a Sales Strategy, Resources Mobilisation and Marketing Plan, that incorporates targeted results.
2. Promote and advertise the organisation (in line with the sales strategy and marketing plan).
3. Develop a calendar for annual fundraising planning and donor engagement.
4. Direct and in-direct outreach to donors and sponsors, locally and regionally (i.e. calls, snail-mail, social media, e-mails, webinars, events, one-on-one and group presentations, etc.).
5. Aid with training of beneficiaries locally and regionally on fundraising strategies, as required.
6. Collaborate with seasonal team members and support staff to ensure fundraising and partnership relationships are properly maintained.
7. Submit donor and fundraising reports at the end of each period for distribution to The Board of Trustees, Advisory Councils and Membership.
8. Manage and maintain correspondence between past and present partners, donors, and stakeholders.
9. Maintain donor relationship management database, including updating donor records, compiling biographical information, data entry, and pulling reports/queries.
10. Process incoming gifts and ensure that gifts are accurately recorded and thank you notes are distributed.
11. Coordinate donor mailings, including direct mail appeals.
12. Track pledges and monthly gifts to ensure on-time payment.
13. Analyse donor giving patterns to increase donor retention, upgrading, and conversion rates.
14. Assist with individual donor stewardship including acknowledgement letters, thank you cards, donor appreciation gifts, and other communications via phone, email or otherwise.
15. Assist with preparation of the annual report and other reports to donors as needed.
16. Coordinate logistics for fundraising events, donor cultivation events, and annual fundraisers.
17. Conduct research on donor prospects and other acquisition strategies to expand donor base locally and regionally.
18. Cultivation and stewardship strategies developed to reach out to identified annual and multi-year donors.
19. Generate monthly donor reports and ensure completion of all required reports to be submitted.
20. Recruitment and management of temporary staff for fundraising initiatives, as required.

Website, Social Media, and Newsletter Support (20%)

• Post news articles or blog posts to website periodically regarding fundraising, share on social media, and email to appropriate partners and stakeholders.
• Update website and social media as directed and in line with the sales strategy and marketing plan.

Office Support (5%)

• As a member of a small team, perform front office duties as needed
• Answer calls and greet visitors, direct calls and people to appropriate team members or spaces, answer basic questions regarding I Am A Girl's programmes
• Complete digital tasks including, but not limited to: keeping files organised in the cloud, troubleshooting website or other software issues, working with support from web-based platforms to resolve issues
• Maintain office supply inventory and keep list of standard items as needed
• Process in-person payments for team fees, and other transactions, from petty cash, as required
• Assist with special projects as needed
• Complete related tasks as requested

Executive Support (5%)

• Provide support for the Executive Director as needed, including but not limited to:

1. Preparing agendas, packets, and resources for all necessary meetings, including The Board of Trustees, Advisory Councils and Membership.
2. Drafting, editing, and revising documents related to fundraising and donor relations.
3. Actively participating in strategic, business, and communications planning.

About Our Next Team Member

Skills & Abilities Required:

• Agreement and endorsement of I Am A Girl's Guiding Principles
• Ability to reflect I Am A Girl's core values in interactions and communications with others
• Ability to draft proposals for funding and partnership and manage moderate sales and marketing budget sizes
• Communicate with members and the community with respect, compassion, and good humour
• Ability to maintain confidential information
• Ability to build connections and relationships locally, regionally, and internationally
• Superior ability to work within a team and see the value of a team (ability to lead a team) while also working in a self-directed approach on specific projects or tasks
• Strong ability to think and act strategically and independently, while being organised and having the ability to prioritise work
• Ability to be self-motivated and detail oriented, with a strong commitment to both process and results
• Ability to work in a dynamic environment and to deal effectively under pressure with frequent changes in priorities, delays, or unexpected events
• Ability to exercise flexibility, initiative, good judgment, and discretion
• Demonstrated advanced oral, written, and presentation skills
• Strong commitment to a relationship-based approach to work and fundraising
• Ability to project a welcoming and helpful approach to all requests for assistance or information, by the team and partners alike
• Ability to treat others with respect and consideration regardless of status or position
• Ability to identify and resolve problems in a timely manner
• Demonstrated ability to evaluate effectiveness and efficiency of fundraising and donor relations outcomes as well as stakeholder satisfaction
• Demonstrated ability to effectively develop person-centred service plans, and work collaboratively with girls to utilise their strengths and build confidence in fundraising
• Demonstrated proficiency in Microsoft Office applications and utilisation of electronic monitoring of databases, as well as generate donor relations outcome reports via CRM
• Personal characteristics: models servant leadership, flexible, creative problem solver, positive attitude, organised, efficient time management skills, people-oriented, teamwork-oriented, takes initiative, values healthy boundaries, keen observer, able to work independently, assertive, and most of all, a good sense of humour

Qualifications: 

A minimum of 3 years of experience in a fast-paced, results-driven, office environment. This may include:

• 1-2 years’ experience in the non-profit field, preferably in fundraising, donor relations and/or customer outreach and sales-centric roles
• Excellent interpersonal and communication skills
• Highly organized and acute attention to details
• Ability to multi-task and meet set deadlines
• Be a fast learner and have critical thinking skills
• Adequate computer literacy and both traditional and digital research skills
• Analytical and comfortable working with databases

Preferred:

• A Bachelor’s degree (Preference: Business Development, Marketing, or similar)
• Experience with a customer relationship management (CRM) database

In addition to the educational and career qualifications, S/he need to be prepared to provide good stewardship of our organization’s mission, work well under little supervision and as part of a team, and strong working knowledge of the issues and goals of the organization.  

Central to success is a person who is collaborative and flexible in his or her approach to work, has a desire to provide excellent service, and is open to improving skills to support our mission.

This position offers exceptional opportunity for growth for the right candidate interested in non-profit fundraising and donor relations.

Candidates must also successfully pass police background checks, and be willing to learn/shadow I Am A Girl's leadership

NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship.

How To Apply: Please submit a cover letter (maximum one page) and a resume (maximum three pages and must include one character reference and one academic reference) to [email protected] with "Donor Relations Coordinator Application" in the e-mail subject line. 

Applicants will remain open until the position has been filled.

Due to the volume of applications, we will only contact applicants that have been shortlisted for interview rounds.

The Research Intern provides research support to the organisation in line with the mission and programming simultaneously.  This role includes, but is not limited to, conducting research, compiling data collected, some analysis for idea implementation, and assisting with reporting of findings.

This support role aims to strengthen the abilities and skills of the intern in research and data management, with skillsets required to span across multiple tasks assigned, and although working closely with the Programming Coordinator, a lot of the execution and collaboration would be with beneficiaries, volunteers and other interns (where necessary).

The core of duties will be based on specialty projects in alignment with key organisational benchmarks for programming progress, and most work assignments would occur during the weekday, with minimal weeknights and some weekends, as may be necessary, based on the targets set for the research. There is flexibility with hours and any academic obligations, where necessary, will be fully accommodated.

Reports to: Programming Coordinator
Position Status: Contract (Part Time)

Work Style: Hybrid (In-person & Remote)

Key Attributes: Strong desire to listen, learn and adapt; Detail Oriented - Pays very close attention to details; Passionate about girls work; Strong and Steady work ethic, dependable, positive attitude, self-motivated, and team-oriented; effective communicator, flexible, and good humour.

Duties and Responsibilities:

• Provides research support to the Programming Coordinator primarily, which may include proposal writing, calls, data collection, analysis, reporting, etc.
• Provides research and administrative support, from time to time, to the Executive Director, which may include identifying grants, general documentation, strategy planning, calls, etc.
• Records and tracks all data submissions and curates information as required.
• Maintains electronic and hard copy records and files, as directed.
• Maintains and updates the organisation's database, as required.
• Assists with analysis, reporting and reviews, based on data collected.
• Assists with the day to day office operations, as required.
• Prepare presentations for periodic meetings with The Board of Trustees, Advisory Councils and Membership.
• Facilitate data and results curation in collaboration with any team members or volunteers working on I Am A Girl's public presence.
• Maintains confidential nature of information obtained; exercises discretion in handling confidential and privileged information.
• Prepares various documents in Word, Excel or PDF upon request of the Executive Director or Programming Coordinator.
• Other duties as assigned.

Qualifications

• Enrolled in the 2nd or 3rd Year of your University Degree Programme (Preference: Social Science Areas)
• General Understanding of Monitoring and Evaluation (M&E) principles and Research Models (Formal Training an Asset)
• Computer skills (Microsoft Office, Google Suite, etc.)
• Ability to collaborate well with others, with strong communication skills
• Ability to maintain confidentiality and uphold clear boundaries

Please be aware that a writing sample may be required from finalists for this position.

NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship.

How To Apply: Please submit a cover letter (maximum one-page) and a resume (maximum two-pages and must include one character reference and one academic reference) to [email protected] with "Internship: Research Application" in the subject line. This opportunity will remain open until filled.

Due to the volume of applications, we will only contact applicants that have been shortlisted for interview rounds.

The Administrative Intern provides administrative support in different forms to the Executive Director primarily, but not exclusively, and would also work with the Programming Coordinator, Community Engagement and Programming Assistant, and any other Operations Team Members that may require support from time to time.

This support roles aims to strengthen the abilities and skills on the intern in administrative management within the non-profit context, and will span from the creation and distribution of letters to communication 101 to database management.

This role would also require working on special projects, assigned periodically, and most work assignments would occur during the weekday, with some weeknights and weekends, as may be necessary, based on assignments given. There is flexibility with hours and any academic obligations, where necessary, will be fully accommodated.

Reports to: Executive Director
Position Status: Contract (Part Time)

Work Style: Hybrid (In-person & Remote)

Key Attributes: Strong desire to listen, learn and adapt; Detail Oriented - Pays very close attention to details; Passionate about girls work; Strong and Steady work ethic, dependable, positive attitude, self-motivated, and team-oriented; effective communicator, flexible, and good humour.

Duties and Responsibilities:

• Provides administrative support to the Executive Director primarily, which may include paperwork, database, files, donor letters, annual appeals, board meeting preparation, calls, etc.
• Provides administrative support, from time to time, to the Programming Coordinator, Community Engagement and Programming Assistant, and any other Operations Team Members, which may include e-mail support, general documentation, calls, etc.
• Coordinates the preparation, printing, mailing of Annual Appeal, digital Annual Report quarterly newsletters and any other documentation.
• Records and tracks all donations, generates acknowledgement letters, runs reports as requested.
• Maintains electronic and hard copy records and files, as directed.
• Maintains and updates the organisation's database, as required.
• Maintains data entry for beneficiary services, run monthly report for meetings.
• Maintains a general monthly calendar listing events, programming and meetings.
• Assists with the day to day office operations and office equipment supplies and repairs.
• Checks general Voicemail and email daily and re-direct correspondence, where necessary.
• Prepare agenda and records minutes for Operations Team meetings.
• Maintains confidential nature of information obtained; exercises discretion in handling confidential and privileged information.
• Prepares various documents in Word, Excel or PDF upon request of the Executive Director.
• Other duties as assigned.

Qualifications

• CXC English, Mathematics and Office Administration (Completed or In-Progress)
• Computer skills (Microsoft Office, Google Suite, etc.)
• Basic bookkeeping skills 
• Ability to collaborate well with others, with strong communication skills
• Ability to maintain confidentiality and uphold clear boundaries

Please be aware that a writing sample may be required from finalists for this position.

NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship.

How To Apply: Please submit a cover letter (maximum one-page) and a resume (maximum two-pages and must include one character reference and one academic reference) to [email protected] with "Internship: Administration Application" in the subject line. This opportunity will remain open until filled.

Due to the volume of applications, we will only contact applicants that have been shortlisted for interview rounds.